a) Model Train Exchange shall take all reasonable steps to protect the personal information of users. For the purpose of this clause, "personal information" shall be defined as detailed in the Promotion of Access to Information Act 2 of 2000 (PAIA). The PAIA may be downloaded from: http://www.polity.org.za/attachment.php?aa_id=3569
b) Should you decide to register as a user on the Website, we may require you to provide us with personal information which includes but is not limited to –
I. your name and surname;
II. your email address;
III. your physical address;
IV. your billing address;
V. your mobile number.
c) Should your personal information change, please inform us and provide us with the changes as soon as reasonably possible to enable us to update your personal information. You can also log into your account and update the information.
d) You may choose to provide additional personal information to us, in which event you agree to provide accurate and current information, and not to impersonate or misrepresent any person or entity or falsely state or otherwise misrepresent your affiliation with anyone or anything.
e) We will not, without your express consent use your personal information for any purpose other than as set out below:
I. in relation to the ordering, sale and delivery of Goods;
II. to contact you regarding current or new Goods or services or any other goods offered by us or any of our divisions, affiliates and/or partners (unless you have opted out from receiving marketing material from us);
III. to inform you of new features, special offers and promotional competitions offered by us or any of our divisions, affiliates and/or partners (unless you have opted out from receiving marketing material from us);
IV. to improve our product selection and your experience on our Website by, for example, monitoring your browsing habits, or tracking your sales on the Website; or
V. disclose your personal information to any third party other than as set out below:
1. to law enforcement, government officials, fraud detection agencies or other third parties when we believe in good faith that the disclosure of personal information is necessary to prevent physical harm or financial loss, to report or support the investigation into suspected illegal activity, or to investigate violations of these Terms and Conditions;
2. to our suppliers for them to liaise directly with you regarding any faulty Goods you have purchased which requires their involvement; and
f) We are entitled to use or disclose your personal information if such use or disclosure is required in order to comply with any applicable law, subpoena, order of court or legal process served on us, or to protect and defend our rights or property. In the event of a fraudulent online payment, Model Train Exchange is entitled to disclose relevant personal information for criminal investigation purposes or in line with any other legal obligation for disclosure of the personal information which may be required of it.
g) We will ensure that all our employees, having access to your personal information are bound by appropriate and legally binding confidentiality obligations in relation to your personal information.
h) We will
I. treat your personal information as strictly confidential, save where we are entitled to share it as set out in this policy;
II. take appropriate technical and organisational measures to ensure that your personal information is kept secure and is protected against unauthorised or unlawful processing, accidental loss, destruction or damage, alteration, disclosure or access;
III. provide you with access to your personal information to view and/or update personal details;
IV. promptly notify you if we become aware of any unauthorised use, disclosure or processing of your personal information;
V. provide you with reasonable evidence of our compliance with our obligations under this policy on reasonable notice and request; and
VI. upon your request, promptly return or destroy any and all your personal information in our possession or control, save for that which we are legally obliged to retain.
i) We will not retain your personal information longer than the period for which it was originally needed, unless we are required by law to do so, or you consent to us retaining such information for a longer period.
j) NO credit card information will be stored by Model Train Exchange and all information will have to be entered each time you place an order.
k) Model Train Exchange undertakes never to sell or make your personal information available to any third party other than as provided for in this policy.
l) Whilst we will do all things reasonably necessary to protect your rights of privacy, we cannot guarantee or accept any liability whatsoever for unauthorised or unlawful disclosures of your personal information, whilst in our possession, made by third parties who are not subject to our control, unless such disclosure is as a result of our gross negligence.
n) This website makes use of “cookies” to automatically collect information and data through the standard operation of the Internet servers. “Cookies” are small text files a website can use (and which we may use) to recognise repeat users, facilitate the user’s on-going access to and use of a website and allow a website to track usage behaviour and compile aggregate data that will allow the website operator to improve the functionality of the website and its content, and to display more focused advertising to a user by way of third party tools. The type of information collected by cookies is not used to personally identify you. If you do not want information collected using cookies, there is a simple procedure in most browsers that allows you to deny or accept the cookie feature. Please note that cookies may be necessary to provide you with certain features available on our Website, and thus if you disable the cookies on your browser you may not be able to use those features, and your access to our Website will therefore be limited. If you do not disable “cookies”, you are deemed to consent to our use of any personal information collected using those cookies, subject to the provisions of this clause 15.